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Tuesday, December 27, 2011

The Benefits of Online Faxing

Ah faxing, one of the old communication stand-bys in the business world.  Before e-mail, faxing was the fastest way by far to send and receive important business information.  Some people think the Internet and e-mail has taken away the need for faxes, but that couldn't be further from the truth.  Online faxing is taking the business world by storm, and for good reason.  Some of you may be wondering why you would use an online fax when they have a perfectly good fax machine waiting for them in at the office. Forget that old clunky machine and see what benefits the internet fax has to offer.

Less Equipment
I'm sure almost everybody reading this has had a frustrating experience with a fax machine.  Paper jams, communication errors, scanning issues, you name it.  If you send a fax online, you won't have to worry about any of these problems.   All you need to send an internet fax is a functioning phone line, and not a cumbersome fax machine. 

Save Green and Go Green
It doesn't take a business genius to see that using an internet fax service can save a business quite a bit of money.  Imagine all of the money that will be saved because you'll be using less paper.  You'll also be able to take the fax machine's maintenance man off the payroll.  Along with saving money, you'll also be doing the environment a favor.  Cutting down on paper and ink usage is good for the environment, you'll be saving trees and cutting down on pollution if you choose to fax online.

Better Records
If you're sending a fax for business purposes, chance are that company higher ups will want a copy of the sent fax.  All of those sent faxes and sent confirmation reports will slowly add up, and soon you'll need separate files and spaces for all of your old communications.  You won't have this problem if you choose to fax online.  All of your communications can be stored on your computer, just taking up memory space as opposed to actual office space.  Most internet faxing services will have your records stored in an online hub.  This allows everybody in the company to view vital sent communications, all they would need is a device with an internet connection to see faxes.

What to Consider Before Choosing an Online Faxing Service

So you've decided that it's time sign up for an Internet fax service, and you want to be sure that you're getting the best service possible for your business.  Before choosing a fax provider, there are some important features that you need to consider.

Number Options

Although you're using an online faxing service, it's common to be assigned a fax number.  You may want your fax number to have the same area code as your primary business number, or want a simple number for customers to memorize.  Some fax services come with highly customizable numbers, others have very rigid standards.  Be sure you know about number options before you sign up with a provider, you don't want to be stuck with a complicated fax number if it can be avoided. 


Online faxing eliminates many of the troubles that arose with traditional faxing, but sometimes problems happen.  Choose a company that offers round the clock troubleshooting support, you don't want to be stuck with an important fax and no way to send it.

Confidential information can be sent through faxes, and you want to be sure that your information doesn't fall into the wrong hands during transmission.  Make sure your online fax provider offers some sort of mechanism for proper encryption to ensure that all of your fax communications are protected.

Any good online faxing service should allow different formats to be transferred.  The .doc is the most popular type of faxed file, but you never know when you'll need to send a .pdf, .xlsx, or an image file. 

Plan Flexibility
You could start out as a small company that only sends five faxes out a day, but after years in business your faxing needs may change.  Never be locked in to a certain type of service, make sure that you'll be able to either upgrade or downgrade your service as needed. 

Tuesday, December 20, 2011

Fax to Email Service; The Innovative Future of Fax

Fax remains an integral operation for many businesses, and fax to email service represents a critical divergence in the life of the technology. As many companies and organizations rely on faxing to process orders, claims, and communicate securely with partners, faxing has not gone away and won't any time soon, however, the way it occurs has evolved.

Now, with online faxing, these individuals and businesses can meet all their faxing needs without the overhead required using the physical machines. The cost of the machine, maintenance, and supplies, coupled with the time lost by employees waiting in line to use the machine can all now be avoided by using fax to email services. This evolution in fax functionality affirms its relevance and signifies an innovative new path for the technology.

Document Management and Mobility

The changes detailed above echo those occurring throughout the business landscape in terms of cloud computing, digital task management, and virtual collaboration. Businesses are increasingly becoming more and more digital throughout their entire operations. As a result, fax to email services help companies that are having difficulty meeting the challenges of greener hard copy document management.

Online faxing offers organizational features to keep track of both sent and received fax documents and manage them over time. Utilizing these features also facilitates overall data and document management and they can be integrated with a company's existing digital documents. This translates to a more tech-driven, digital operation.

Additionally, online faxing allows for fax transactions and tasks that accompany them to be done on the go, and as the usage of smartphones and tablets increases, fax to email extends the functioning of businesses' mobile computing. This digital and mobile functionality is very attractive, especially to companies making the switch to a more digital existence as well as those starting out and planning for maximum efficiency.

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Wednesday, December 14, 2011



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